Council Event RegulationsIf your event is taking place in a public space, a council owned park or reserve, or a road or highway you must complete an Event Interest Form and application process.
Rotorua District Council would like to help make your event a success. In order for your event to be safe and meet the requirements as set out by Rotorua District Council, the following guidelines have been developed.
For further information about the guidelines or running an event in Rotorua, call the events team at Events & Venues on 07 349 5141
Parks and Reserves
To find out whether a park or reserve space is available and to book that space for your event, please contact the community and major events team.
Phone 07 351 8694
Kylie.gunn@rdc.govt.nz
You will be asked to fill out a standard reserve booking form if this is where you would like to hold your event. Hireage fees will apply and in some circumstances a refundable bond may apply.
Rotorua Forest
To request use of the forest for events you need to contact Julianne Wilkinson, Redwoods Visitor Centre Manager.
Phone 07 3500110
Click here to email
You will be ask to complete an event application form which will request plans for fire safety, health and safety, vehicle parking, road safety and clean up and waste. Event forest fees will apply to all events which consider the amount of people, time in the forest and the type of organisation.
For more information about the forest go to www.redwoods.co.nz
Rotorua Lakes
If you want to hold an event at any of the lakes in Rotorua, you will need to contact the Lakes Maritime Team at the Bay of Plenty Regional Council. If you require a lake closure you will also need to fill out an Aquatic Event Application form which you find via the following link: http://www.boprc.govt.nz/environment/water/rotorua-lakes/
At the same link, you will find base maps for all Rotorua lakes and a list of lake bookings both provisional and confirmed.
For more information contact the Lakes Maritime Team at the Bay of Plenty Regional Council.
Phone: 0800884880
Email: info@boprc.govt.nz
Rotorua CBD
If you plan to hold an event in the CBD and it is likely to affect retailers either through busking, cake stalls, noise or any other means please contact Dennis Olliver, City Focus manager.
Phone 07 350 0186
Click here to email
For more information go to www.rotoruanz.com/rotorua/info/organisations/cityfocus.php
Traffic and Roading
Any event requiring use of either local roads or state highway will require approval from council.
If you are organising an events using roads without the need for closure, you need to complete the following form at least 42 working days out from the event date. Link to form
If you are requesting a road closure for your event, you will need to complete the following form at least 60 working days out from the event date. Link to form
Once completed both forms need to be sent to Isabel Brell, Rotorua District Council service coordinator via email or post.
Click here to email
Post Private Bag 3209
Along with the application form for road usage or closure, you will need to supply a Traffic Management Plan prepared by a suitably qualified person.
Plans that require use of State Highway will need to be approved by Opus International Consultants Ltd. Please send completed plans to Gavin Parks, Traffic Management Coordinator.
Click here to email
Plans that require use of Local Roads will need to be approved by Sigma Consultants Ltd.
Please send completed plans to Megan Hill, Traffic Management Coordinator.
Click here to email
Temporary Building Permits
If you are planning to erect a marquee, stage or structure, you may need to gain consent from council.
For more information on marquee requirements go to the links below.
Marquee Requirements
http://www.rdc.govt.nz/Resources/Building/Brochures/Marquee.pdf
Marquee Processing & Vetting Checklist
http://www.rdc.govt.nz/Vetting/Checklist
Any stage or platform erected above one metre and a half in height will require building consent.
http://www.rdc.govt.nz/Services/Building/~/media/RDC/Files/Activities/Building/Outdoor%20Structures
For more information on temporary building permits, contact Rotorua District Council building department.
Phone 07 348 4199
Sale of Food, Market Stall or Mobile Shop
For inquiries about sale of food, market stalls and mobile shops contact Regulatory Services
Phone 07 348 4199
Sale of Liquor
For inquiries about sale of liquor contact Regulatory Services.
Phone 07 348 4199
Signage
Rotorua’s District Plan permits the use of signage on private land up to 3 metres square one month out from the event. For information on what signage can be displayed prior to and during an event, please contact City Focus Manager, Dennis Olliver.
Phone 07 350 0186
Noise
For information on noise level limits in Rotorua please contact Regulatory Services.
Phone 07 348 4199
Resource Consent
Resource consent may be required depending on the land zoning and/or the nature /effect of the event or activity. (E.g.: If entry fees are to be required from spectators for an outdoor event in a rural zone, it is likely that controlled activity resource consent will be required).
For more information on Resource Consent, please contact Planning Services.
Phone 07 348 4199
If you believe you may require resource consent, you will need to contact Council 4 to 6 months out from the event.
Animals
For enquiries about incorporating animals into your event, please contact Animal Control.
Phone 07 348 4199
Safety
Rotorua District Council would like all visiting event participants to have a great experience during their time in Rotorua. To help make that happen, the following flyer was created to provide important information to anyone coming into the city for the first time. We encourage all organisers to provide this information either via this link or by requesting hard copies from the council. For more information contact the event manager.
Keep Safe Flyer
|
|
|
|
|